ISM / ISPS / MLC Internal Audits

The ISM Code paragraph 12.1 states: “The Company should carry out internal safety audits on board and ashore at intervals not exceeding twelve months to verify whether safety and pollution-prevention activities comply with the safety management system (SMS)”. Section 12.5 of the code also states that “Personnel carrying out audits should be independent of the areas being audited unless this is impracticable due to the size and nature of the company”.

We provide internal audit services for Ship Management Companies / Owners. We have qualified lead auditors for ISM, ISPS and MLC who will follow the required code and your management procedures to minimize your expert employment charges as well as your travelling expenses.

As accredited vessel inspectors we carry out ISM / ISPS / MLC Audits on various types and sizes of cargo vessels mostly in Poland, Sweden, Norway, Denmark, GermanyNetherlands, Belgium, France, Spain and other EU countries.

Ask quotation for any EU port where your auditors can not reach or when they are busy with other tasks. We can attend vessels at short notice and will followup ETAs with our local agents.

Pre-Vetting Inspections 

The purpose of these inspections is to assist vessels in successfully completing Cargo Major Inspections. The Pre-vetting inspection helps the crew in identifying key areas of focus and rectifying any deficiencies prior to vetting inspector boards vessel. The pre-vetting inspection can also be combined with join-inspection, where our attending surveyor will be present on board to assist the crew with the vetting inspection. Any deficiencies/observation noted during the vetting inspection can be corrected on the spot to the satisfaction of the vetting inspector.

Cargo Majors or Petroleum Terminals generally conduct an inspection of the 3rd party vessels against standards of safe vessel operation developed through inputs of various stakeholders in the industry. Based on the rating of the vessel’s condition, these cargo majors permit the vessel to carry their cargoes or allow them to operate on their terminal. Commercially, it is very critical to have your vessels endorsed by cargo majors in order to increase commercial engagement of the fleet.

Pre-vetting Inspections are a snapshot evaluation of your operating procedures, implementation, and condition of the vessel and her equipment. It is crucial to keep your vessels prepared all the time for the vetting to maximize commercial opportunities.

We have specially designed ship inspections based on SIRE program and RightShip for Oil & Chemical Tankers or Bulk Carriers to evaluate the preparedness of the vessel for the upcoming vetting inspections. This service usually involves a 2 -days visit the vessel, preferably during cargo discharging. We provide truly independent advice on potential gaps, risks and how to mitigate them.

Pre-Purchase Inspections

Ship pre-purchase inspection is one of the most exhaustive types of inspections. The scope is the full inspection of the ship, supplemented by special areas of concern or any client’s needs. We carry out ship pre-purchase inspections on behalf of buyers, appointed by a wide range of companies: Global Inspection Companies, Ship Managers, Ship Operators, Ship Owners, Ship Brokers, S&P Companies, etc.

We can attend any type of ship,  tanker, bulk-carrier, containerships, ferry, ro-ro, car-carriers, livestock vessels, etc., to carry out a pre-purchase inspection in order to assess the condition of the ship prior to being purchased.

Ship pre-purchase inspection scope

Ship pre-purchase inspection involves the complete inspection of the ship:

  • Hull, decks and deck machinery.
  • Cargo spaces, equipment and machinery.
  • Bridge, navigation and communication equipment
  • Accommodation spaces.
  • Ballast tanks and void spaces.
  • Engine Room and all machinery spaces.
  • LSA and FFE.
  • Technical documentation and maintenance records.
  • Statutory and Class certificates.
  • Specific buyer’s requirements to target.

Complimentary Services

To complement a ship pre-purchase inspection,  we can carry out different types of specific inspection, regarding main concerns and client’s requirements. Sometimes, at the request of our client, we can also carry out an ultrasonic test in order to assess the water tightness of the hatch covers or the watertight doors.

Port Captain and Supercargo Services

Maiden Marine Surveys (MMS) provides Port Captain and Supercargo Services being on guard of the customers’ interests, saving their time and money. MMS offers supervision of the proper cargo stowage,  separation and lashing. This kind of marine superintendent services guarantees safe cargo operations as well as ensures safe navigation and delivery of cargo to the port of destination.

Onboard the vessel Port Captain/Supercargo professional surveyor is able to perform a number of marine surveying services. If necessary, marine surveying services reports, supplied with detailed comments, advice and imagery can be issued on a daily basis to reflect the real state of matters on board the ship.

With our extensive cargo-related expertise, Clients can rest assured that our appointed specialists will assist and provide them with round the clock monitoring for:​

  • Pre-loading inspection of cargo-holds/cargo-tanks
  • Cargo loading/unloading operations
  • Vetting & guidance on the vessel’s stowage and stability plans
  • Inspection of vessel cargo-related equipment
  • Technical advice on cargo-related issues

A full supercargo services report contains the following documents:

  • final cargo plan;
  • stowage plan with photos of loaded cargo per holds;
  • hatch list with separation of the cargo per lots;
  • recommendations as to speed up of process in the port of discharge.

Our Port Captain/Cargosuper service is an economical service that providing a crucial link between the vessel operation and your vessel operator. The information is available almost instantly, allowing you to change procedures during operation. Daily reports and photos with competent comments and advice will show you a real-time situation on board the ship. Having an on-scene representative to coordinate and supervise your vessels in port operations will greatly improve performance, reliability and translate into overall savings. The primary duties and responsibilities of our Port Captain are to protect our clients´ interests, avoiding against extra expenses, but assist in assuring safe, positive, expeditious results.

Draft Surveys and Hold Sealing / Unsealing

We carry out draft surveys according to defined international guidelines and always considering several key factors, including seawater density,  changes in the ballast between initial and final draft readings, changes in the vessel’s freshwater, bunkers, etc., trim and deformation corrections, etc. We use data from the vessel’s draft tables.

Technical skills and  experience

We use our technical skills and experience to accurately calculate initial and final draft survey calculations with our own templates or our client’s on request. Sometimes, intermediate calculations are required. Final results and certifications are sent at the end of the service.

We carry on draft surveys on behalf of charterers or owners, shippers, or consignees, appointed by a wide range of companies: Global Inspection Companies, Ship Managers, Ship Operators, Ship Owners, Ship Brokers, Charterers, Local Agents, P&I Clubs, Insurance Companies, etc.

Along with draught surveys, we can also carry out cargo hold condition surveys as well as hatch unsealing & sealing surveys. 


An IHM (Inventory of Hazardous Material) is a document in which all potentially hazardous material onboard a vessel that can pose a risk to the health and safety of people or to the environment is located, identified and quantified. It follows IMO Resolution MEPC.269 (68) guidelines.

Hazardous material (HAZMAT) is any substance that can pose a risk to the health and safety of people or to the environment as identified and listed by the Hong Kong Convention (2009) & EU Regulation 1257/2013.

Legal Basis

IMO: “Hong Kong International Convention for the Safe and Environmentally Sound Recycling of Ships” (SR CONF 45)

  • Adopted in 2009, has not entered into force yet but is required for “non-EU flagged” ships when visiting an EU-Port from the end of 2020 onwards
  • IHMs are to be developed according to “2015 Guidelines for the Development of IHM” (Res. MEPC.269(68)) = “IMO-IHM”

EU-Ship Recycling Regulation

  • Entered into force in 2013, various application dates
  • “EMSA´s Best Practice Guidance for Development of IHM”
  • All EU-flagged ships need to have a certified IHM from the end of 2020 onwards = “EU-IHM”
  • In case of a change to EU-flag an “EU-IHM” is required within 6 months
  • EU accepts “IMO-IHMs” from non-EU-flagged ships when visiting EU-ports from the end of 2020 onwards

Why do you need IHM?

It is mandatory for all ships larger than 500 ton to keep an IHM. The inventory replaces the Green Passport, adopted in the Hong Kong International Convention in 2009, and is a requirement by the EU Ship Recycling Regulation 2013.

All potential hazardous material should be listed in IHM documentation. Main items to be listed (asbestos, PCBs, ODS, TBT) from Table A, and other materials from Table B (heavy metals & radioactive substances). Additionally for EU SRR requirement, 2 new hazardous materials need to be checked (depending on whether a ship is new or existing) apart from items in Table A and Table B of the Hong Kong Convention.

What is the IHM Process?

Preparation of IHM
  • Collection of necessary information and documentation
  • Preparation, onboard visual inspection and sampling check
  • Collected samples sent for laboratories analysis
  • IHM prepared by trained and certified personnel
Application for Statement of Compliance (SOC)
  • Submission of reports to Flag/RO office and request for SOC
  • Verification survey carried out on board by Flag/RO
  • Basic result of the survey and SOC issued by Flag/RO upon satisfaction

Our Role?

Our Team of Class approved HAZMAT Experts are available 24×7 to be dispatched on-board ships to collect samples and visual inspections in Germany, Netherlands, Belgium and France ports. Samples are then sent for laboratory analysis as per our client’s instructions.